What Is The 45-Day Franking Rule?

If you’re a business owner who frequently sends out mail, you may have heard of the 45-day franking rule. But what exactly does it mean? In this article, we’ll explore the 45-day franking rule and how it can benefit your business.

What is a Franking Machine?

A franking machine is a device that prints postage directly onto envelopes or labels, replacing the need for stamps. It calculates and prints the correct postage based on the weight and size of the mail, making the mailing process more streamlined and cost-effective for businesses. Franking machines work by weighing the mail item and determining the appropriate postage, which is then printed directly onto the envelope or label. Users can select the mail class and additional services, such as recorded delivery or special delivery.

Understanding the 45-Day Franking Rule

The 45-day franking rule refers to the time period within which you can use the postage printed by your franking machine. Once you have printed the postage, you have 45 days to use it before it expires. This means that you can prepare your mail in advance and have it ready to send when needed, without worrying about the postage becoming invalid.

Benefits of the 45-Day Franking Rule

The 45-day franking rule offers several benefits for businesses. Firstly, it allows for better planning and organisation of your mailing activities. You can prepare your mail in batches and have them ready to send out when required, saving you time and effort. This is especially useful for businesses that send out large volumes of mail on a regular basis.

Secondly, the 45-day franking rule helps to reduce costs. By using a franking machine, you can save money on postage compared to using traditional stamps. For example, leading suppliers such as Pitney Bowes offer potential savings of 9p on Royal Mail 1st class stamps and 5p on 2nd class stamps. These savings can add up over time, especially for businesses that send out a significant amount of mail.

Additionally, using a franking machine gives your mail a professional appearance. Instead of using stamps, your mail will have a Mailmark indicia, which is a unique 2-D barcode printed directly onto the envelope or label. This not only looks more professional but also simplifies tracking and managing postage expenses.

Choosing the Right Franking Machine for Your Business

When considering a franking machine for your business, it’s important to choose the right one based on your daily mail volume and budget. Some suppliers, like Pitney Bowes and Quadient, offer a range of franking machines with various features and benefits, including convenience, online re-crediting, advanced software, and high-volume capabilities. You can compare franking machine prices with Business Quotes to find the best option for your business.

The 45-day franking rule is a time period within which you can use the postage printed by your franking machine. It offers benefits such as better planning and organisation, cost savings on postage, and a professional appearance for your mailed items. By using a franking machine, you can streamline your mailing processes and enjoy the convenience and savings it brings to your business.

Get Free No Obligation Franking Machine Quotes

Here at Business Quotes, we work hand-in-hand with Franking Machine Suppliers that provide the best services at every budget range. Get a free quote with us today by using our free price comparison tool, visiting our Franking Machines Page or contacting our friendly team for advice.

Categories: Advice, Franking Machines