How Does a Franking Machine Work?

If you run a business that frequently sends out mail, you may have heard of a franking machine. But what exactly is a franking machine and how does it work? In this article, we will explore the ins and outs of franking machines, their benefits, and how they can improve your business’s mailing process.

What is a Franking Machine?

A franking machine is a device used to print Mailmark compliant indicia with a unique 2-D barcode onto letters or parcels instead of using stamps. This indicia serves as proof of payment for postage. By using a franking machine, businesses can save money on postage costs compared to using traditional stamps. In fact, potential savings can be as high as 32% compared to using stamps.

Convenience and Efficiency:

One of the main advantages of using a franking machine is the convenience it offers. With a franking machine, you can print postage directly within your office, eliminating the need to go to the post office and wait in line. This saves you time and allows you to focus on other important tasks. Additionally, franking machines can calculate the correct postage price based on the weight of the item, ensuring accurate postage every time.

Professional Appearance:

Franking machines also offer a more professional look for your mail. They can print a company logo or personalised message on the mail, giving it a branded and professional appearance. This can help improve communication with your customers and suppliers, as well as enhance your brand image.

Expense Tracking:

Another key feature of franking machines is their ability to track and record mailing expenses. With a franking machine, you can easily keep accurate records of your mailing costs, making it easier to track and manage your expenses. This can be especially beneficial for businesses that send out a large volume of mail on a regular basis.

How Does a Franking Machine Work?

In terms of operation, franking machines are relatively simple to use. First, you need to load the machine with funds to cover the postage costs. This can be done by prepaying a certain amount or by setting up a postage account with the provider. Once the machine is loaded with funds, you can select the appropriate postage rate based on the weight and size of the item. The machine will then print the indicia with the 2-D barcode onto the mail, indicating that the postage has been paid.

Choosing the Right Franking Machine:

When it comes to choosing a franking machine for your business, there are a few factors to consider. First, you need to determine the volume of mail you send on a daily basis. This will help you determine the size and capacity of the franking machine you need. You should also consider the franking machine cost and whether you want to buy a franking machine or look at franking machine rentals. Many providers offer rental options, which can be a cost-effective solution for businesses with lower mail volumes.

A franking machine is a valuable tool for businesses that send out a significant amount of mail. It offers savings, convenience, and professionalism. By using a franking machine, you can save money on postage costs, print postage within your office, and give your mail a branded and professional look. If you’re considering a franking machine for your business, be sure to do your research and choose the right machine for your needs.

Ready to streamline your mailing process and save on postage costs? Try our free online quote comparison tool.